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Accounts Payable Assistant
Position Duration: up to 31st December 2021

St. Angela’s College, Sligo, are recruiting for an experienced Accounts Payable Assistant to cover a career break up to 31st December 2021. 

Primarily the role involves taking responsibility for the Accounts Payable / Creditors function under the instruction of the Finance Manager (FM). 

Duties & Responsibilities

This includes but is not limited to:

  • Posting of invoices, credit notes and payments to Great Plains system;
  • Payments to Suppliers made both electronically and by cheque;
  • Dealing with queries relating to same;
  • Reconciling Creditors on a regular basis;
  • Providing accurate Creditor information to the FM as required;
  • Assisting the FM in maintaining proper purchasing procedures;
  • Completing Creditor, Accruals & Prepayment reconciliations for management accounts;
  • Completion of VAT Returns & Annual Return of Trading Details;
  • Compiling information for reporting to Revenue / Higher Education Authority – including -Quarterly Prompt Payment Report, Annual Sec 891B Reporting of payments made;
  • Administration & Completion of Professional Services Withholding Tax Returns;
  • Ensuring we hold current Tax Clearance certificates for suppliers as required;
  • Ensuring we hold current insurance details for suppliers as necessary;
  • Dealing with any other issues that may arise through the above work that requires attention;
  • Maintenance of Fixed Asset Register for the College;
  • Provide Payroll Cover / Assistance on occasion;
  • Assisting Accounts Receivable area to be able to cover for sick or annual leave, processing credit card payments, issuing tax receipts, contacting students re o/s fees etc;
  • Assisting on Student Registration Day (Collecting Payments for Manuals), Open Days etc.
  • Carrying out Administrative work that will arise;
  • Ensuring all tasks are carried out to the highest standards and showing due care and attention;
  • Providing assistance to the FM on all matters; carrying out any task that the FM feels is appropriate that will assist the Finance Department provide a quality service to the Staff and Students of St. Angela's College, Sligo.
  • The role may expand or change over time as the FM decides, however this will be in close consultation with the employee.

 

Person Specification

Essential

  • Minimum of 3 years’ relevant experience is essential
  • Third level qualification in Accounts;
  • Strong knowledge of Microsoft Office, including excellent Excel skills;
  • Knowledge of “Great Plains” accounting software, or similar package
  • Very strong attention to detail;
  • Ability to work both as part of a team and on own initiative;
  • Good time management skills and the ability to prioritise;
  • Ability to work to deadlines.
  • Strong oral and written communication skills, with the ability to explain information in a clear and understandable way to non-finance professionals

 

Salary Scale

The salary scale corresponding to the post is the Permanent Whole-time Secretary Scale €26,094 - €39,794.

Please note that new recruits to the Public Sector must start at the first point of the scale; we cannot give any guarantees that prior private service will be able to be recognised.

Applications

Interested applicants should email a letter of application together with a Curriculum Vitae to: hroffice@stangelas.nuigalway.ie, or post to HR Department, St. Angela’s College, Lough Gill, Sligo.

Candidates will be short-listed on the basis of information supplied.

Canvassing will disqualify.

St. Angela's College regrets that it cannot refund any expenses incurred by candidates attending for interview.

The successful candidate may be required to undergo Garda Vetting procedures.

Closing date for receipt of applications is Monday, 2nd March 2020 at 5.00pm.

 

St. Angela’s College, Sligo are an Equal Opportunities employer.